[Launched] Archive Recommendations - Clean Up Your Workspace 📦

Product Releases
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We’ve all been there: Your dashboard list is a mile long, and half of it is unused content. It’s hard to know what’s safe to archive, and nobody wants to delete something important by mistake.

To solve this, we’re excited to introduce Archive Recommendations, a new smart feature that helps you quickly identify and clean up old content.

:gear: How it works

Archive Recommendations analyzes your workspace and shows items that haven’t been used lately:

  • Dashboards: No views in the last 30 days
  • Datasets: No direct views or no connected dashboard views in the last 30 days.

For more information, check out our public docs: Archive Recommendations

Hope that this feature could help declutter your workspace. We look forward to your feedback once you’ve had a chance to try it! :smiling_face:

6 Likes
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I like this a lot, doing a clean up right now so definitely on my mind.
Couple of QOL things - it would be nice if we could set the number of days, maybe in admin settings (i.e. not as a filter on the Archive page, but hidden). It would also be good to be able to sort by Creator and Last Viewed At. Last suggestion, a check boxes and Select All for bulk archiving.

2 Likes
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Hi @Ian_McLaren,
Thank you so much for your feedback. We’re glad that Archive recommendations help keep the workspace tidy!

We’re taking your suggestion to improve the experience. Here’s a quick update:

  • upcoming Sorting by Creator and Last Viewed At
  • backlog Bulk archiving
  • backlog Configurable the number of days

We really appreciate your input — feel free to keep sharing your thoughts as you use the feature! :smiling_face:

1 Like
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[Launched: Quick endorse/archive an object from sidebar]

Hello everyone :wave:,
We’ve rolled out a small enhancement that lets you endorse or archive an object directly from the Reporting sidebar — no need to open it in edit mode or switch to Development anymore.

We’d love to hear your thoughts and suggestions on how we can make this even better!

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:loudspeaker: Great News! Archive recommendations for datasets are live!
We’re thrilled to share that the Archive recommendations for datasets feature has been officially released today!

This has been a highly requested capability, and we can’t wait for you to start using it to manage your data more effectively. Check it out and let us know what you think!

1 Like
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One more suggestion from me for the archive functionality - it would be good if we could exclude dashboards that have scheduled delivery.

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Hi @Ian_McLaren,
Thank you for raising this. We totally agree that dashboards used for external reporting should absolutely not be flagged as inactive. We understand how important these are and appreciate you highlighting this gap.
Just wanna share with you the context:

  • We realized that “inactive” means different things to different teams, and the best solution is customizable rules. Unfortunately, due to resource constraints, we had to launch with a fixed, minimal version focusing only on internal usage metrics.
  • Supporting those customizable rules is in our backlog. We will revisit it when we receive more requests and feedback that support the need for customized rules.

As a workaround, we’re planning to show the number of schedules and alerts next to each recommended item. That should give you enough signal to decide what should or shouldn’t be archived. Would this help your team make more confident decisions?

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Thanks @Hien_Nguyen_Thanh that would definitely help a lot.

1 Like
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:loudspeaker: Great News! Archive recommendations now showing dashboard’s schedules & alerts
Hi @Ian_McLaren,
We’ve launched support for showing the number of schedules and alerts in archive recommendations, helping you identify dashboards that are still used for reporting or alerting.

Thanks again for your feedback, it directly helped shape this improvement.:smiling_face:

1 Like